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Published March 23, 2013, 05:37 PM

Wilkin County getting rid of the paper, going electronic

Fargo, ND (WDAY TV) - Technology is giving office space everywhere a facelift. It's the case at the Wilkin County Recorder’s Office.

Fargo, ND (WDAY TV) - Technology is giving office space everywhere a facelift. It's the case at the Wilkin County Recorder’s Office.

Not only changing its look but also saving some big bucks by going paperless.

The days of countless books filled with hand written recordings are long gone. The County has now flipped into the future.

Renae Niem, Wilkin County Recorder: “Technology is coming, you know. We’re just going to have to go with it.”

Clients including banks, attorneys, and title companies are now able to submit all documents electronically over the Internet with just a click of a mouse rather than sending over stacks of files of paper.

Niem: “It's important that they get here in a timely manner and it's important that they get here in the right order that they want them recorded and with this electronic recording that happens.”

Right now the Recorders Office handles about 15 documents a day that use about 20 sheets of paper each. If you add that up, that's a total savings of nearly 2,100 pieces of paper each week.

Arlene Lovgren, Ag Country Farm Credit Services: “Mortgages depending on the company can be anywhere from five to 25 pages depending on how many provisions or different things that are in the mortgage.”

Ag Country Farm Credit Services was the first company to switch over to the E-recording. Arlene Lovgren says this new system will save about a week’s worth of work per month, per customer.

Lovgren: “There would have to be several documents you would have to get on file and you would have to take them to the recording office to file, so you have a person that is leaving the office away from their desk, so you have time on the road, plus you have time away from the office.”

Documents normally take about five to six days to receive in the mail, now only five to six minutes. The County and Companies will save on postage, employee time and traveling expenses, but they aren't the only beneficiaries. Mother Nature is probably just as happy with the switch.

About 50 other counties in Minnesota use E-recording. The County held a "how-to" meeting for companies to get familiar with the program.

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